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Our Constitution
- President:
- Shall preside at all meetings of the Association and of the Board of Directors (BoD), and shall direct
the business and operations of the Association in accordance with the Constitution and Operating Procedures.
- Shall appoint standing, special, and ad hoc committees, as necessary.
- Shall fill vacancies in office, subject to BoD confirmation.
- Shall arrange and prepare agenda for all board meetings.
- Shall serve as ex-officio member of the Finance Committee.
- Vice President (Operations):
- Shall prepare and implement the operating schedule for the Association.
- Prepare the Annual Report.
- Shall be responsible for the Constitution and Operating Procedures Committee, the Nominations and
Elections Committee, and the Audit Committee.
- Shall assume the office of President upon death, resignation, or termination of the President.
- Shall preside at Association and BoD meetings in the absence of the President.
- Vice President (Membership):
- Shall be responsible for the Membership Committee and the Public Relations Committee.
- Shall receive and certify petitions for chapters, and issue charters.
- Shall preside at Association and BoD meetings in the absence of the President and Vice President (Operations).
- Vice President (Symposium):
- Shall be responsible for the Annual Symposium.
- Shall preside at Association and BoD meetings in the absence of the President, the Vice President
(Operations), and the Vice President (Membership).
- Vice President (Communications):
- Shall be responsible for the Association web site, periodic electronic newsletters, printed publications
including newsletters, and Annual Symposium publicity.
- Shall preside at Association and BoD meetings in the absence of the President, the Vice President
(Operations), the Vice President (Membership), and Vice President (Symposium).
- Secretary:
- Shall prepare and distribute minutes of the previous BoD meetings at least two weeks prior to the next meeting.
- Shall provide notice of meetings at least two weeks prior to such meetings.
- Shall receive proxies for BoD meetings.
- Shall be responsible for the History Committee.
- Treasurer:
- Shall disburse funds as prescribed under Section VI of these Operating Procedures
- Shall develop and present an annual operating budget as described in Section VI of these Operating Procedures.
- Shall chair the Finance Committee.
- Shall be a member of the Long-Range Planning Committee.
- Immediate Past President:
- Shall serve on the Board of Directors.
- Shall chair the Long-Range Planning Committee.
- Shall serve as liaison officer to the Board of Advisors.
- The Board of Directors shall:
- Take action and conduct business as necessary to promote the Association and the Defense Acquisition University.
- Chair or serve on Association committees.
- Nominate members to fill officer or BoD vacancies; and confirm the President's appointments. Two-thirds
of the BoD must confirm the appointment.
- Nominate and elect members to the Board of Advisors.
- Nominate and elect Honorary Members of the Association.
- Recommend changes in Association dues.
- The Board of Advisors will:
- Provide guidance and general counsel to the Association.
- Meet not less than annually, preferably immediately prior to or during the Annual Symposium.
The President, DAU, or the President’s designated representative shall chair the Board of Advisors meetings.
- Provide a report or recommendations to the Board of Directors.
- The composition of the Board of Advisors shall:
- Consist of persons who have made significant contributions to defense acquisition, DAU, or the Association.
- Not exceed six elected members plus the President, DAU. The Board of Directors will elect members for a
term of three years, with two members being elected each year. The Board of Directors will elect members
to fill an unexpired term upon the departure of a member
- The Immediate Past President will serve as liaison officer to the Board of Advisors.
- Members desiring to establish a local chapter of the Association shall submit a petition containing the names
and addresses of at least 15 current Association members, proposed chapter name, proposed officers, proposed
bylaws or operating procedures, and a processing fee as determined by the Association BoD, to the Vice
President (Membership).
- The Vice President (Membership) shall review chapter petitions and, when satisfied that criteria have been met,
approve establishment of Chapters. New Chapters will be reported in the Association newsletter
- Chapters may assess chapter dues to cover operating expenses. These chapter dues are in addition to the
annual dues of the Association. The Chapters must abide by the Constitution and Operating Procedures
of the Association.
- The Vice President (Operations) shall appoint a Nomination and Elections Committee at least 90 days prior to the
annual meeting held in conjunction with the annual symposium. Committee shall prepare and submit its
nominations to the Vice President (Operations) who will send the ballot to members 30 days prior to the symposium.
- The Committee shall submit nominations for the seven Association officers and two or three of the five
Directors-at-Large. All nominations are for a one-year term, except the Directors-at-Large, which are for a two-year
term. In accordance with the Constitution (Article IV C) only Regular Members are entitled to vote or hold elected
office. The Committee shall attempt to balance the nominations among the various Services and industry members.
- The Committee shall obtain the nominee's consent to serve, if elected. A short biography of each nominee will be
included in the Association letter.
- The Election will be conducted as part of the annual symposium and business meeting. All votes will be by
secret written ballot. Votes from members not attending the meeting (mail ballots) must be received by the Nominations
and Elections Committee at the time the votes from the meeting are collected. All attending Regular Members will
receive a ballot for all officers and Directors-at-Large. Spaces will be provided for write-in candidates. Write-in
candidates must present a statement of their willingness to serve to the Nomination and Elections Committee.
- Election shall be by a plurality of the votes cast. In the case of a tie, the Board of Directors will determine the winner.
- New officers and directors will be installed at the annual meeting.
- The Finance Committee, chaired by the Treasurer, shall develop and submit an annual operating budget to be
presented to the Board of Directors at least two weeks prior to the annual meeting. The budget shall be for the
next fiscal year, which begins on 1 October. This budget shall record anticipated sources of income and proposed
disbursements for a fiscal year. The budget, as approved by the Board of Directors, shall authorize disbursement
of funds by the treasurer. The President may obligate the Association, but not in an amount to exceed $200 on
any single occasion and not to exceed $500 during any one-year term. The President shall notify the Treasurer in
writing that an obligation of funds has been made. The notification shall include the following information: date,
dollar amount, and purpose of obligation, and the name and address of the person/business entity to whom the
obligation was made. This notification shall authorize the Treasurer to disburse funds and satisfy the obligation.
- Members of the Board of Directors shall be authorized to expend up to $25 per month per member without prior
approval by the Board. These expenditures shall be for minor normal operating expenses associated with performing
the duties of the Director's office (e.g. stationery supplies, postage stamps, telephone calls). The Board must
approve expenditures exceeding $25 per month per member. The Treasurer shall reimburse Directors for these
operating expenses upon submission by the member of receipts annotated to reflect date, amount, payee,
purpose of expenditure, and name of Board Member claiming reimbursement.
- Expenditures other than those provided for in A, B, and C above, must be approved by the Board of Directors
prior to any disbursements being made.
- The Treasurer shall sign all disbursements. The President or Vice President (Operations) shall co-sign all
disbursements. Transfer of funds between accounts to meet operational requirements is not considered funds
disbursement and may be done by the Treasurer without a co-signature.
- Bills shall be paid when due. All expenditures will be verified by voucher or receipt.
- The Treasurer shall prepare and submit a complete financial report at the Association annual meeting and the first
Board of Directors meeting of the new fiscal year and fall meetings.
- An independent auditor (not a member of the Board of Directors) will audit the financial records and books, and the
results presented by the auditor at the annual meeting. The audit and a current balance sheet will serve to transfer
the financial records to the incoming Treasurer.
- The BoD will establish dues for both Regular members and Associate Members. Changes in dues, which would
exceed a 5% annual increase, must be ratified by two-thirds of the votes cast in a membership ballot. The
membership will be provided at least 30 days to vote on proposed changes. The dues are payable at the time of
membership application and may be renewed annually or for an extended period of three years. Members will be
invoiced based on the anniversary of their application.
- Honorary Members are not assessed dues.
- Association members will receive periodic newsletters. These may be printed or electronic.
- Notice will be sent to members at least 30 days prior to the annual meeting and symposium.
- The Association, with the concurrence of the President, DAU, will use the publication "Program Manager" and
other DAU publications to keep members informed of Association activities.
- Association members are encouraged to submit articles and member news to the Vice President (Communications)
for publication in the newsletters. They are also encouraged to submit articles on program management to DAU
for publication.
- A copy of the Constitution and Operating Procedures will be posted at all times in the building constituting
the Association's principal place of business. Copies will be sent to members upon request.
- A roster of all members will be kept in the building constituting the Association's principal place of business. All
charter rosters and special operating procedures will also be kept there.
- There are three categories of Committees
- Standing
- Ad Hoc - Indefinite duration
- Ad Hoc - Finite duration less than 90 days
- Standing committees. These committees are permanently chartered under Section I of the Operating Procedures,
and report to the officers indicated.
- Constitution and Operating Procedures (VP-Operations)
- Nominations and Elections (VP-Operations)
- Communications (VP-Communications)
- Audit (VP-Operations)
- Membership (VP-Membership)
- Public Relations (VP-Membership)
- Annual Symposium (VP-Symposium)
- Finance (Treasurer)
- History (Secretary)
- Long Range Planning (Immediate Past President)
- Ad Hoc - Indefinite duration. These committees shall be chartered by a majority vote of the BoD, must have an
elected officer designated as point of responsibility, and must have a general purpose defined.
- Ad Hoc - Finite duration less than 90 days. These committees shall be appointed by and report directly to the
President. They must have a defined period of operation and specific task, which is to be documented in a
completed report.
- These Operating Procedures may be revised or amended by approval of two-thirds of the Board of Directors (BoD).
The membership will be notified of the proposed changes, normally by posting on the DAUAA web site, and will
take effect after 30 days if there is no demand for ratification from any of the membership. If a demand for ratification
is submitted to the BoD within 30 days of notification, the changes will be submitted to ratification by full
membership. Ratification shall consist of two thirds of the votes cast in a ballot membership vote.
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